Florida med-spa pilot
Inspection‑ready, without the binder.
ClinicProof keeps the licences, screenings, signatures and training records that AHCA, the Board of Medicine, OSHA and OIG ask for — current, dated and in one place.
- Single-location clinics
- No EMR change
- 15-minute audit
The problem
Your compliance lives in six places. None of them talk.
Google Drive
The folder nobody renames, holding files nobody is sure are current.
The medical director’s texts
Signatures, standing orders and attestations that live in a thread.
The waste folder
Manifests filed when someone remembers, missing when it counts.
The office inbox
Training certificates, BAAs and licences across three addresses.
A spreadsheet
Updated on Fridays, if it’s a good week.
Memory
The part everyone remembers at the last minute.
An inspector doesn’t ask whether you’re compliant. They ask to see it. Now.
What we track
The seven records that decide an inspection.
| Record | What it covers | Cadence |
|---|---|---|
| Medical director pack | Agreement, attestation, standing orders and the chart-review log. | Quarterly |
| Good Faith Exams | Captured before every procedure, co-signed by the medical director. | Every procedure |
| OIG / LEIE screening | Staff and vendors checked against the federal exclusion list. | Monthly |
| Licences & certifications | MD, RN, estheticians, BLS and malpractice, with expiry tracking. | Rolling |
| OSHA | Bloodborne-pathogen training, exposure-control plan and sharps log. | Annual |
| Biomedical waste | Manifests, storage records and staff training. | Per pickup |
| HIPAA & DEA | BAAs, training, risk review; DEA registration, logs and inventory. | Annual · biennial |
Cadences reflect Florida requirements and the federal rules that apply to a typical aesthetics practice. Your medical director and counsel decide what applies to your clinic.
How it works
Three moves. Then it runs itself.
Step one
Send what you have
Upload a folder or connect Drive. We classify every document, flag what’s missing and show you the gap before you pay.
Step two
We run the monthly work
Screening, expiry alerts, GFE capture and the chart-review log. Your medical director co-signs from their phone.
Step three
Hand over the pack
One button builds the binder for AHCA, the Board, the DEA or OCR: cover letter, index, exhibits, dates.
The score
One number you check before coffee.
Every missing or expiring exhibit drops the score. Every fix raises it. It’s the same number an inspector would give you if they walked in right now.
The pilot
Ten Florida clinics. One price.
Pilot pricing
$99/month
$149 after the pilot · setup waived
No contract. Cancel any month.
- Readiness check and document migration
- Monthly OIG / LEIE screening
- Expiry tracking for every licence
- GFE capture with e-signature
- Chart-review log and standing orders
- Inspection pack, one click
- BAA before you upload anything
Questions
What owners ask before they sign up.
Does ClinicProof replace my EMR?
No. It sits next to it. Your EMR handles the patient; ClinicProof handles the evidence the regulator asks for — the documents, dates and signatures.
Is this legal advice?
No. ClinicProof organizes and tracks records; your medical director and your attorney decide what your clinic must do.
Who signs the Good Faith Exams?
Your medical director, from their phone. We capture the record, the time and the co-signature; the clinical judgment stays with them.
I already have a binder. Can you use it?
Yes. Send it over and we digitize it, then keep it current. Most clinics start with a folder and a Friday spreadsheet.
What happens to my data?
US-hosted, encrypted in transit and at rest, and we sign a BAA before you upload anything. You can export or delete everything on request.
What happens after the pilot?
You keep the pilot price for 12 months. If it isn’t earning its place, you cancel — no contract, no exit fee.
The readiness check
Fifteen minutes.
Three findings. No pitch.
We’ll show you the three things most likely to be cited in your clinic — whether or not you join the pilot.
We reply within one business day. No newsletter, no list.
Request received
We’ll write within one business day.
In the meantime, gather these three things: your medical director’s agreement, your last OIG screening, and any licence expiring this quarter.
If you don’t hear from us, reply to the confirmation email.